Job for Researchers: Administrative Coordinator in International Research Environment — DTU Electro

Original title: Administrativ koordinator i internationalt forskningsmiljø – DTU Electro

About the role

DTU Electro is looking for a structured and proactive administrative coordinator to play a central role in supporting the institute’s administrative processes. The position offers a broad interface across the organisation and includes coordination, administration, and compliance tasks. As coordinator, you will help ensure smooth and well-functioning processes and create the best possible framework for both researchers and international guests.

The role provides good opportunities to develop your competences and gain insight into many different fields within a complex and dynamic organisation.

Responsibilities

As part of the administrative team, your primary tasks will include:

• Overall responsibility for guest administration and all related administrative processes
• Administration of risk assessments, including implementation of processes, coordination, and follow-up
• Coordination of cases with central functions such as HR and Legal, ensuring correct handling, progress, and compliance with procedures
• Support of administrative processes related to compliance and internal guidelines
• General administrative tasks, including coordination, document handling, and internal communication
• Contribution to the optimisation of workflows and to high-quality administrative task execution

Your profile

We expect that you:

• Work in a structured and detail-oriented manner with a strong sense of responsibility
• Have good coordination skills and enjoy collaborating across the organisation
• Are proactive and able to drive processes from implementation to follow-up
• Are service-minded and able to maintain an overview in complex workflows
• Communicate clearly in both Danish and English

Experience from a university or research environment is an advantage, but not a requirement.

You will thrive in the role if you:

• Like to create structure and overview
• Are motivated by making processes work in practice
• Thrive in a role with many collaboration partners

What we offer

• A versatile and central role with many interfaces
• An informal and collaborative working environment
• Good opportunities for professional development within university administration
• A daily work life in an international research environment with collaboration across cultures and professional fields
• A highly motivated team with helpful colleagues

Salary and terms of employment

Salary and employment conditions are in accordance with the collective agreement for academics employed by the state, or in accordance with the OAO-S joint collective agreement and the organisational agreement for clerical staff, laboratory technicians, and IT staff (HK/Stat).

The position is full-time (37 hours per week) and is expected to be filled from 1 October 2026, or as soon as possible thereafter. The workplace is DTU Electro, DTU Lyngby Campus.

How to apply

Your online application must be received no later than 2 August 2026. To apply, complete the application form and attach a motivated application, CV, and exam certificates.

If you would like more information about the position, you are welcome to contact Head of Administration Helene Langager at [email protected].

Applications received after the application deadline will not be considered. All interested applicants are encouraged to apply regardless of age, gender, disability, race, religion, or ethnic background.

As DTU works with research in critical technology, special rules apply regarding security and export control. Open-source background checks may therefore be conducted on qualified candidates.

About DTU Electro

DTU Electro employs more than 300 highly qualified researchers with expertise within electrical and photonic engineering. The institute contributes to sustainable energy, a greener internet, strengthened cybersecurity, and health technology. Collaboration with industry and public organisations is a high priority, enabling the development and implementation of new solutions for the benefit of society.

The institute aims to deliver education, research, and innovation of the highest quality. Its focus on applied research spans a wide range of engineering disciplines and research fields, including IT and medical and health sciences. DTU Electro works closely with researchers from around the world, as well as with industry and public authorities, to promote electro and photonics technology as key enabling technologies.

About DTU

DTU is one of Europe’s leading technical elite universities. Through research and education of international top quality, DTU creates solutions to major societal challenges and helps secure Europe’s global leading position in sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, the mission has remained the same: to develop and utilise natural science and technical science for the benefit of society.

DTU has 13,800 students, 1,600 PhD students, and 6,500 employees. The university works in an international environment and has an inclusive, evolving, and informal work culture. DTU has campuses throughout Denmark and in Greenland and collaborates with leading universities worldwide.

Original vacancy